The COVID-19 Pandemic has changed many things, especially the way that small or large organizations conduct business. There has been a sharp increase in remote work that doesn’t seem to be going away anytime soon. Remote workers have to meet somehow, which has led to the popularity of virtual meeting rooms. Companies like Zoom, Google Hangout, and Teams have become increasingly popular since the pandemic and their popularity doesn’t seem to be waning anytime soon. As a business owner or leader, you may be wondering if virtual meeting rooms are safe or if they are compromising your organization’s cybersecurity. The experts at RedBird Technology are here to address your questions in this helpful blog post below.
What is a Virtual Meeting Room?
A virtual meeting room is a video call that mimics a physical meeting room. With so many workers operating remotely, virtual meeting rooms have become popular to keep teams connected at a time when we are supposed to stay apart physically. Users can connect to a shared virtual space through their computer, mobile device or laptop. Virtual meeting rooms allow users to connect with microphones and cameras, which can be turned on or off when needed. Someone could be halfway across the world and able to connect to a virtual meeting room to meet with their colleagues. Virtual meeting rooms include helpful features like the ability to raise your hand for questions, share screens and mute groups of people. They facilitate connection in a time when we are forced to physically distance employees for safety. Over the last two years, you’ve probably heard of the more popular virtual meeting rooms like Google Hangout, Teams and Zoom. Virtual meeting rooms are becoming a popular and common part of our collective culture as we navigate the pandemic.
So are Virtual Meeting rooms safe?
Now that you understand what a virtual meeting room is, you may be wondering if these internet-connected meeting rooms are safe. Generally speaking, if you are an organization with a decent measure of security in place, then yes, Virtual Meeting rooms are safe. A good rule of thumb is to consider what your company would be sharing over a virtual meeting room. If you are a government organization that is sharing top-secret information, then a virtual meeting room like Zoom is probably not the place for you. However, if you are a small business who is operating with a remote work staff, there are plenty of measures you can put in place to keep your virtual meeting rooms safe and secure.
How can I protect my organization’s virtual meeting rooms?
There are several best practices to put in place to ensure your company’s virtual meeting rooms are safe. One of the best features that most virtual meeting room programs offer is to establish a “waiting room” for a meeting. This means that the host of the meeting has to allow users to “enter the meeting room” by the click of a button. If someone shows up on the Zoom who should not be there, then the host can kick them out of the room with a click of a button. You can also require a passcode to join a meeting and also change up the name of the virtual meeting room.
If you have questions about how a virtual meeting room works or how to ensure your organization is using them properly, don’t hesitate to reach out to us at RedBird Technology! To learn more about how RedBird Technology can help your company, please contact us today. Visit our website, or give us a call at 844-845-4357.